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Bookkeeping · Small Business Canada

Monthly Bookkeeping for
Canadian Small Businesses

Clean, accurate books every month — so you can focus on running your business, not chasing receipts. Remote bookkeeper serving all provinces except Quebec.

Monthly reconciliation GST/HST tracking included Financial statements monthly Catchup & cleanup available
What's Included

Full-service bookkeeping every month

From bank reconciliation to year-end prep — we keep your books clean so your accountant isn't scrambling come tax time.

Bank & Credit Card Reconciliation

All bank and credit card accounts reconciled monthly, ensuring every transaction is categorized correctly.

Accounts Receivable & Payable

Track what you're owed and what you owe — with aging reports so nothing falls through the cracks.

Monthly Financial Statements

Profit & loss, balance sheet, and cash flow statement delivered every month in a clear, readable format.

GST/HST Tracking & Prep

All GST/HST on income and expenses tracked accurately so your filings are ready without the last-minute scramble.

Year-End Package

Organized, CRA-ready financials handed to your corporate tax preparer at year-end — no mess, no surprises.

Catchup & Cleanup Bookkeeping

Behind on your books? We handle backlogs — months or years — and bring you fully current, no matter how messy.

Who We Help

The small business bookkeeper Canada trusts

We work with businesses at every stage — from just starting out to established operations needing reliable monthly support.

Sole Proprietors

Self-employed individuals who need organized records for tax filing and GST/HST compliance without the overhead of in-house staff.

Small Businesses

Businesses with 1–20 employees that need accurate monthly financials to make informed decisions and stay compliant.

Startups

New businesses building good financial habits from day one — proper records, clean books, and scalable systems.

E-Commerce Businesses

Online sellers with Shopify, Amazon, or Etsy income who need multi-channel reconciliation and GST/HST tracking.

Professional Services

Consultants, contractors, and agencies who invoice clients and need clean A/R tracking and expense management.

Behind on Bookkeeping

Businesses that have fallen behind — months or years. We specialize in cleanup and can get you fully current fast.

Transparent Pricing

Simple, honest rates

Pricing scales with your transaction volume. No surprise invoices mid-month.

Catchup / Cleanup

Custom quote

For businesses behind on their books — we get you current.

  • Any number of months/years
  • Full transaction categorization
  • CRA-ready financials
  • Fixed quote before we start

Year-End Package

Custom quote

A one-time annual package if you only need year-end cleanup.

  • Full year reconciliation
  • Final financial statements
  • Tax-ready filing package
  • GST/HST summary
Common Questions

Bookkeeping FAQ

Everything you need to know about getting your books in order.

What is bookkeeping and why does my small business need it?
Bookkeeping is the systematic recording of all financial transactions — income, expenses, invoices, and payments. It keeps your records CRA-compliant, gives you accurate financial statements, and is essential for filing taxes, securing loans, and making sound business decisions. Without it, tax season becomes a chaotic scramble.
How often should bookkeeping be done for a small business in Canada?
Monthly bookkeeping is the standard for most small businesses. It keeps records current, ensures GST/HST remittances are on time, and prevents the year-end panic. High-volume businesses may benefit from weekly reconciliation. Annual bookkeeping is a false economy — it invariably costs more to untangle.
What financial records do I need to keep for CRA?
CRA requires you to retain all supporting documents for at least 6 years — including invoices, receipts, bank statements, contracts, and payroll records. We organize and store all of this as part of our service so you're always audit-ready.
What accounting software do you use?
We work with QuickBooks Online, Xero, and Wave Accounting. If you don't have software set up yet, we'll recommend the right platform based on your business size, transaction volume, and budget.
What is the difference between bookkeeping and accounting?
Bookkeeping is the day-to-day recording of transactions. Accounting involves interpreting and analyzing that data — preparing financial statements, filing tax returns, and providing strategic financial advice. SWS Accounting provides both: your books are kept clean monthly, and we prepare your T2 corporate return or T1 personal return at year-end.
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